June 12, 2023
The Atlantic Publishers Marketing Association is recruiting a tech-savvy, detail-oriented, individual to fulfill the role of Project Coordinator in our Halifax office. We are seeking a candidate with significant work experience who can multi-task, take initiative, and quickly adapt and learn new skills required for a variety of special projects to promote local books and publishing in Atlantic Canada.
The Special Projects Coordinator provides a wide range of support for members and management for APMA projects as well as general organizational activities.
Who We Are
The APMA is an industry support organization representing 38 book publishers located in Atlantic Canada. The publishers in Atlantic Canada believe a vigorous Atlantic-owned-and-controlled book publishing industry is essential to the economic, cultural, educational and social life of Atlantic Canada.
The APMA works towards growing and maintaining a strong Canadian-owned book publishing industry in Atlantic Canada. The APMA coordinates promotional projects such as the Atlantic Books Holiday Gift Guide, the Best Atlantic-Published Book Award and Pitch the Publisher, in addition to organizing professional development sessions and industry growth projects for its members. They publish Atlantic Books Today, a bi-annual full-colour magazine that brings readers across Atlantic Canada the latest book news, features, excerpts, reviews and so much more, as well as running AtlanticBooks.ca, a webstore and hub for all things related to Atlantic Canadian books and authors. The APMA employs an Executive Director, Administrative Assistant, Special Projects Coordinator, and Content Manager as well as several contractors who support the delivery of our marketing and projects. Our office is open 9:00 am – 5:00 pm Monday – Thursday, excluding statutory holidays, and our Executive Director works from home on Fridays.
Job Description
The Special Projects Coordinator is responsible for coordinating multiple ongoing and ad-hoc special projects of the association as well as assisting with the day-to-day operations of the association whererequired. Direct reports include multiple contractors and stakeholders requiring supervision and direction. The Special Projects Coordinator reports to the Executive Director. This is an in-person position with remote elements (fully remote applicants may be accepted depending on experience) at 30 hours per week (Monday – Thursday from 9:00 am to 5:00 pm) and $21.00 per hour. This is a 14 month maternity leave position beginning July 2023 (appr eight weeks of training + twelve month mat leave).
Duties and Responsibilities
Duties and responsibilities include, but are not limited to:
General Office Duties (30%)
- Grant and report writing for all special projects
- Budgeting and financial reporting for all special projects
- Member outreach and communications:
○ Writing and circulating a monthly member newsletter
○ Coordinating member portal website section of website (funding permitting)
○ Maintaining relevant member correspondence
- Executive support for Executive Director
- Managing library communications
- Coordinating the APMA Best Atlantic-Published Book Award Jury
Website management (5%)
- Coordinating with web development team for https://AtlanticBooks.ca
- Overseeing in-office day-to-day website operations and custom development to ensure the website is functioning correctly for tasks performed by the administrative assistant such as uploading new book collections
Special Projects (65%) which include (but are not limited to):
- Digital book and accessibility projects, including Books by Heart and #ReadAtlantic public library eBook/audiobook projects in 2023-24.
- Atlantic Books in Classrooms (ABC)
- East Bound Conference and Professional Development
- Bookseller Initiative (funding permitting)
○ Although the annual Holiday Campaign is not typically a special project since it runs each year, in 2023 there may be a special webstore and web development element added to the Holiday Campaign through the Canada Book Fund’s Bookseller Initiative, with which the Special Projects Coordinator would assist the Executive Director.
This is a varied position, which touches all aspects of APMA’s programs and operations. Every day will be different!
Skills, Knowledge, Education, and Experience
Education and Experience
- Post-secondary degree
- Minimum of 2 years in an office environment
- Minimum of 1 year project management experience
- Non-profit experience an asset
Specialized Knowledge
- Office and project management
- Business communications
- Event planning and delivery
Skills
- You have a meticulous eye for detail, strong numeracy skills, and experience developing and/or
managing budgets.
- You have successfully managed projects from start to finish, reliably organizing your time to
ensure deadlines are met, and can prioritize competing tasks.
- You have excellent communication and interpersonal skills and are comfortable working
independently and as part of a team in a hybrid working environment.
- You have experience writing grant applications and reports
- You are familiar with basic bookkeeping principles
- Communication skills in French an asset
- You are experienced and comfortable using the following programs:
o WordPress and WooCommerce
Menus
Widgets
Pages
Posts
Custom plugins
o MailChimp
o Microsoft Office Suite (with advanced proficiency in Excel)
o Facebook, Twitter, Instagram, Tiktok
o Meta (Facebook) Business Suite
o Canva
o Adobe Creative Suite
- You are familiar with the following programs (or comfortable with quickly learning how to use new programs)
o Ace by DAISY epub checker
o OverDrive and Libby
o PretNumerique.ca
o SAGE accounting software
How to Apply
Please submit a cover letter and resume by Friday, June 30, 2023, to admin@atlanticpublishers.ca
Candidates may be asked to perform an administrative skills test. Interviews will be scheduled in early to mid July, with a target start date of mid to late July 2023, to allow for appr. eight weeks of training.
The APMA is committed to building a diverse and inclusive workplace. We encourage applications from candidates who are members of underserved and underrepresented communities, including BIPOC, 2SLGBTQIA+, people living with dis/ability, and others. We thank all applicants for their interest. Only candidates selected for an interview will be contacted.
